Personnel Policies & Procedures

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This information is intended to assist in the uniform and consistent administration of personnel policies. These policies and procedures are designed to provide essential information on how to accomplish an agency/department mission within the administrative framework of the City of Smyrna government.

This manual is designed to further the following goals:

  • To provide a uniform system of human resource administration.
  • To assist managers in the development of sound management practices and procedures, and to make effective consistent use of human resources.
  • To promote effective communication among managers, supervisors, and employees.
  • To ensure, protect, and clarify the rights and responsibilities of both the employer and employees.

Below is an online version with each policy as a single pdf document.


 Last Update
GENERAL
GEN1-01 Introduction 8/7/2017
GEN1-02 Definitions 8/1/2017
GEN2-0 Americans with Disability Act
10/3/2011
GEN3-0 Equal Employment Opportunity 9/19/2011
GEN4-0 Harassment 9/19/2011
GEN5-0 Ethical Conduct 9/19/2011
GEN6-0 Inclement Weather 8/7/2017
GEN7-0 Workplace Violence 10/3/2011
GEN8-0 Personal Dress and Appearance 10/3/2011
GEN9-0 Information Technology
GEN9-1 Social Media 4/16/2018
GEN 10-0 Smoking / Tobacco Use 7/16/2012
GEN 11-0 Drug and Alcohol 5/21/2012
GEN 12-0 Benefit Eligibility 1/5/2015
EMPLOYMENT
EMP1-0 Employee Personnel Records 2/17/2020
EMP2-0 Employment Reference and Third-Party Inquiries 10/3/2011
EMP3-0 Recruitment and Selection 8/6/2018
EMP4-0 Rehire 10/3/2011
EMP5-0 New Hire Orientation 10/3/2011
EMP6-0 Pay Practice 7/18/2011
EMP6-01 Shift Differential / Specialty Pay 7/15/2019
EMP7-0 Overtime / Compensatory Time 9/15/2014
EMP8-0 Time and Attendance 2/17/2020
EMP9-0 Alternative Work Arrangements 7/21/2020
EMP 10-0 On-Call 5/7/2018
EMP 11-0 Proficiency Pay 6/3/2014
EMP 12-0 Pay Plan 2/17/2020
EMP 13-0 Position Classification 10/3/2011
EMP 14-0 Performance Appraisals 5/17/2011
EMP 15-0 Public Service Award 10/17/2011
EMP 16-0 Prohibited Conduct 7/18/2011
EMP 17-0 Termination of Employment 2/17/2020
EMP 18-0 Retirement Recognition 2/17/2020
EMP 19-0 Internships 10/3/2011
EMP 20-0 Working Test 2/17/2020
EMP 21-0 Employee Identification Badge 2/1/2016
BENEFITS
BEN 1-0 Holidays 2/6/2017
BEN 2-0 Short-term Disability 10/3/2011
BEN 3-0 Long-term Disability 10/3/2011
BEN 4-0 Employee Assistance Program 10/3/2011
BEN 5-0 Tuition Reimbursement 6/3/2014
BEN 6-0 Longevity Pay 7/1/2018
BEN 7-0 City Chaplaincy Program 2/20/2020
LEAVE
LVE 1-01 Annual Leave 7/20/2020
LVE 1-03 Annual Leave Purchase Program 7/18/2011
LVE 1-04 Annual Leave Sell-Back 7/18/2022 
LVE 2-0 Sick Leave 8/7/2017
LVE 3-0 Funeral Leave 8/7/2017
LVE 4-0 Family and Medical Leave Act 9/19/2011
LVE 5-0 Military Leave 9/19/2011
LVE 6-0 Jury / Court Leave 8/7/2017
LVE 7-0 Leave Without Pay 8/7/2017
LVE 8-0 Unpaid Holidays/Furloughs 10/3/2011
LVE 9-0 Swap Time (Fire Dept Only) 10/18/2011
RISK MANAGEMENT
RSK 1-0 Risk Management / Loss Control 5/21/2012
RSK 2-0 Workers’ Compensation 5/21/2012
RSK 3-0 Accident Reporting 11/5/2018
RSK 3-1 Safety/Accident Committee 11/5/2018
RSK 4-0 Vehicle Safety 11/5/2018
RSK 5-0 Light/Modified/Restricted Duty 10/17/2014
DISCIPLINARY
DIS 1-0 Disciplinary Action 8/7/2017
DIS 2-0 Grievances 10/17/2011
DIS 3-01 Disciplinary Appeals (Non-Public Safety) 2/17/2020
DIS 3-02 Appeals (Public Safety) 5/21/2012